Find Hiring Manager’s Email Address in 1 Click

Instead of sending applications into the abyss, why don’t you send them directly to the hiring manager?

What’s a better way to show you’re a motivated candidate?

Finding the hiring manager’s email address might seem complicated, but with the right tool, you can do it in 1 click!

Let’s look at different methods of obtaining hiring managers’ emails and their efficiency and reliability. 

1. Use Kaspr’s free LinkedIn extension

Kaspr is the most reliable and efficient way of finding B2B email addresses and phone numbers of hiring managers. It's a prospecting tool for sales reps and recruiters, but its generous free plan will allow job seekers to research the recruiters' and managers' contact details. It seamlessly integrates with LinkedIn to extract email addresses directly from professional profiles, saving valuable time and effort. 

You can sign up for free and discover emails directly from LinkedIn profiles. With a free plan, you can get unlimited emails and 5 phone credits.

With its reliability, convenience, and cost-effectiveness, Kaspr is a valuable tool for job seekers looking to connect with hiring managers by email and phone. By providing highly accurate contact information, Kaspr ensures your application reaches the right person and improves your chances of landing an interview.

Kaspr’s features for job seekers: 

• Extensive email database with coverage in both the US and Europe.
• Hiring managers’ phone numbers.
• Real-time data verification against over 150 sources.
• Simple, user-friendly interface.
• Bulk data enrichment, CRM integrations, and workflows for business use.

Kaspr plans and pricing

• The Free Plan has unlimited B2B email credits, 5 phone credits, 5 direct email credits, and 10 export credits.
• The Starter Plan costs $49/month per license with unlimited B2B email credits, 1,200 phone credits, 60 direct email credits, and 3,000 export credits.
• Business Plan costs $79/month per license with unlimited B2B email credits, 2,400 phone credits, 2,400 direct email credits, and 12,000 export credits.
• The Organization Plan costs $99/month per license (minimum 5 licenses) and offers unlimited B2B email credits, 24,000 phone credits, 24,000 direct email credits, and 120,000 export credits.
  

For more details, visit the Kaspr pricing page.

Want to see Kaspr in action?

See how easy it is to look up prospects’ emails with the Kaspr Chrome Extension.

2. Search LinkedIn manually

Another method for finding the email addresses of hiring managers is to search LinkedIn manually. Start by visiting the company’s LinkedIn page and navigating to the “People” section, where you can search for employees by job title or department. Look for the hiring manager or someone in a relevant position. Once you identify the right person, check their profile for contact information, which might include an email address. 

Sometimes, people add their email in the "About” section of their profile, so it’s helpful to check there as well. However, note that this method isn’t the most efficient one, as it can be time-consuming and may not always yield results. Nonetheless, it can still be a valuable part of your job search strategy.

3. Use Google search operators

Using Google search operators is a powerful way to find hiring managers’ email addresses. Start by entering specific queries in Google, such as "John Doe email" or "John Doe contact information." Combine the hiring manager's name with the company domain using

"site.com," like “John Doe site.com.”

You can also use the “@" symbol with the company name and person’s name, such as “John Doe @company.com.” This method filters out irrelevant results and focuses on likely sources. However, this approach can be confusing, as companies sometimes fall behind in updating their employee information, resulting in outdated or invalid email addresses. While effective, it requires practice and persistence for the best results. Google search operators can be a valuable addition to your job search strategy.

4. Call the company you’re applying to

Cold calling the company you want to work at is another direct approach to getting your prospective manager’s email address. Start by calling the company’s main phone number and politely asking to be connected to the department or specific person you’re targeting. Clearly state your purpose and inquire if they can provide the hiring manager’s contact information.

While speaking to the receptionist or administrative staff, explain that you are applying for a position and would like to send your application or a cover letter directly to the hiring manager. This method can be effective because it involves direct human interaction but requires confidence and good communication skills. Not all companies will provide this information over the phone, so be prepared for mixed results.

With Kaspr’s extension, you can extract the hiring manager’s or HR’s phone numbers and call them directly, avoiding the middleman. It’s useful in your job search strategy, especially when combined with other methods.

5. Read the job description

Reading the job description carefully is an often overlooked method, but it can also help you find the hiring manager’s contact information. Job postings sometimes include the hiring manager’s name or even their email address within the details of the listing. Pay close attention to the contact section or any instructions on how to apply, as these might provide direct clues or links to the hiring manager’s information. This straightforward method can save time and ensure your application reaches the right person.

6. Send a DM on X (Twitter)

Another method is to send a direct message on X. It’s a less formal way, but if the hiring manager or company has an active X presence, you can follow them and send a polite DM expressing your interest in the position. Briefly introduce yourself and mention the role you’re applying for, then kindly ask for their email address so you can send your application directly. Before reaching out, it’s a good idea to check if the company is hiring by looking at their recent tweets or job postings on their profile.

Additionally, some profiles may list contact information, including email addresses, in their bio or pinned tweets, making it easier to find the right contact. This approach can be effective due to the direct and personal nature of social media interactions. However, ensure your message is professional and concise to make a good impression. This method can complement your job search strategy, providing another avenue to connect with hiring managers.

7. Use X's advanced search

Using X's advanced search is another manual way applicants can find hiring managers’ emails. Start by entering specific keywords related to the company, position, or hiring manager into the advanced search fields. You can narrow your search by using filters such as date range, exact phrases, and hashtags like #hiring or #jobopening. This helps in locating tweets that mention job opportunities or provide contact details.

Additionally, look for tweets from the company’s official account or employees who might share hiring information. Often, these tweets include email addresses or direct links to job postings. Using X's advanced search, you can efficiently find relevant information and connect with the right people to enhance your job search efforts.

8. Subscribe to the company’s newsletter

Another useful strategy is to subscribe to the newsletter of your interest. Newsletters often contain valuable insights about the company, upcoming events, and job openings. By staying updated, you might find the names and email addresses of the hiring committee. 

Additionally, newsletters sometimes feature direct contact information for further inquiries or networking opportunities. This method helps you stay informed about the company and provides a potential source for the contact details needed to reach out to hiring managers directly.

However, one drawback of this approach is the waiting period for the newsletter to arrive in your inbox. Some newsletters are biweekly or even monthly, which can delay your ability to get the information you need promptly. This method requires patience and may not be the fastest way to obtain contact details, especially if you aim to apply quickly.

9. Search in press releases and news

Exploring press releases and news articles is the next way to uncover hiring managers’ contact information. Press releases frequently announce new hires, promotions, and significant company changes, often including contact details for key personnel. Similarly, news articles about the company can mention names and roles of important employees, providing valuable leads on who to contact for your application.

However, this method requires diligent searching, as not all press releases and news articles will contain the necessary information. Sifting through multiple sources to find relevant contact details can also be time-consuming. Despite these challenges, leveraging press releases and news articles can still be a valuable part of your strategy to connect with hiring managers and improve your job search success.

How to verify email addresses found manually?

If you manually find an email address, there is an easy way to verify it.

Simply copy and paste it to your Google sheet, and try to convert it to people chip.

And if email converts—you’re home!

How to email the hiring manager? 

1. Use only professional email. Using an unprofessional email might lower your chances of getting a response and could potentially upset or deter the hiring manager. This small detail can make a big difference in how your application is perceived, reflecting your attention to professionalism and detail.
2. Verify the hiring manager’s email address before sending it. Email verification tools help avoid bounced-back messages and ensure your email reaches the intended recipient.
3. Use a concise subject line, like “Application for [Job Title]—[Your Name]," that immediately conveys the purpose of your email. This helps ensure your email is opened and read, increasing your chances of getting a response.
4. Address the hiring manager by name to start your email with a polite salutation. Using their name, if you know it, personalizes your greeting and shows you have done your research. This attention to detail can make a positive impression.
5. Introduce yourself briefly and mention the position you are applying for. It’s important to include this in the opening of your email. Briefly summarise who you are and why you are reaching out.
6. Keep it brief and focused, highlighting your relevant qualifications and experiences. Explain why you are a good fit for the position.
7. Don’t include your cover letter as an attachment. Let the hiring manager read your message directly in the email.
8. End your email with your full name and contact information. 
9. Carefully proofread your email to ensure there are no typos or grammatical errors. A well-written email reflects your attention to detail and professionalism. You can even use Grammarly to be extra sure. 
10. If you don’t receive a response within a week, consider sending a polite follow-up email. Reiterate your interest in the position and inquire about the status of your application. This shows your continued enthusiasm and professionalism.

How to find out who the hiring manager is?

The most common way to figure out who the hiring manager is is to check the company website and LinkedIn profile to see who the team lead or the head of the department where you’re applying is. Visit the "Team" or "About Us'' page on the company website for staff listings and roles, and check press releases for recent hires or promotions. LinkedIn is another valuable resource; use the "People'' search on the company page to find employees by title or department, searching for titles like "Hiring Manager," "Recruiter," or specific department heads.

Additionally, social media can provide useful information. Check the company's Twitter and Facebook profiles for hiring announcements or employee spotlights. Other methods include:

• Reviewing the job posting for contact details.
• Leveraging network connections for referrals.
• Calling the company directly.
• Using Google search operators.
• Contacting recruitment agencies.

These strategies can help you identify the hiring manager and tailor your application to stand out.

Is it ok to email the hiring manager directly?

Generally, contacting the hiring manager directly can be beneficial, especially if you have a specific connection or relevant experience to highlight. It can demonstrate initiative and enthusiasm for the role. 

However, it all depends on the context. It’s important to respect the manager’s privacy and not to invade their privacy. If the job posting explicitly asks candidates to go through HR or an online application system, bypassing these steps might be viewed negatively. Therefore, use discretion and consider the manager’s and the company’s preferences when deciding whether to contact the hiring manager directly. 

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